A janitorial proposal should make it easy to see what will happen in your building. Broad descriptions such as “complete cleaning” are difficult to compare unless the rooms, tasks, and visit frequency are also listed.

Use this checklist when discussing janitorial services or reviewing an existing agreement.

Rooms and routine tasks

Check that the proposal identifies the spaces your business is responsible for, including offices, reception, meeting rooms, kitchens, and restrooms. In a shared building, confirm which common areas are already handled by management.

The task list should explain the work in each room. For example, “clean meeting room” can be made clearer by naming tables, chair arms, bins, floors, and interior glass. Equipment and confidential documents need separate handling instructions.

Floor care

Routine vacuuming, sweeping, and mopping should be distinguished from periodic treatments. Carpet extraction, buffing, waxing, stripping, and sealing need to be selected for the material and condition.

Ask how additional floor work is priced and scheduled, including any period when the area must be kept available for the work.

Restrooms and restocking

Look for named tasks covering fixtures, sinks, counters, mirrors, floors, and bins. Frequently touched surfaces should also be identified.

The agreement should clarify who buys soap and paper products, where supplies are kept, and whether visits include restocking. Daytime checks can be discussed if use warrants them.

Kitchens and waste

Counters, tables, sinks, appliance exteriors, and floors are common kitchen tasks. Refrigerator, microwave, and cupboard interiors need specific inclusion and preparation arrangements.

For waste, identify the bins, liner replacement, and collection location. Recycling and secure paper disposal should follow the building’s instructions.

Schedule and access

To tailor our cleaning schedule to your working hours, we review opening times, room availability, and contractor-entry requirements during a new-client walkthrough. Restricted rooms, keys, alarms, and service elevator access should be settled before visits begin.

Our documented work at Leviton’s Melville headquarters included daytime and nighttime cleaning, floors, glass, dusting, and trash removal. A proposal for your building should be just as clear about the tasks and schedule it covers.

Communication and documentation

Ask who receives feedback, how a missed item is reported, and how changes to the agreement are approved. Specific information about the room and time helps make reports useful.

If your building requires insurance documents, staff screening information, or training records, identify those requirements before service starts. Ask the provider to supply the relevant documentation rather than relying on a general marketing description.

Request a janitorial quote for your building. We can review your task list and discuss regular visits, periodic work, and access together.